Information for exhibitors
We have compiled answers to some of the most frequently asked questions we receive from exhibitors. We hope you find what you’re looking for, but you are also welcome to contact us if you need further assistance.
Psst… Did you know that all important information, including technical exhibitor details, can be found on MyEasyfairs? There you will find, among other things, the Smart Badge guide and the Visit Connect guide. Instructions for the MyEasyfairs service can be found here and you can log in via the button below.
Stand building
Tue, 18.3.2025, 7 am – 12 am
Dismantling
Thu, 20.3.2025, 5 pm – 12 am
Visiting hours
Wed, 19.3.2025, 10 am – 6 pm
Thu, 20.3.2025, 10 am – 5 pm
Staff registration
Your staff registration is self-service and easy through the MyEasyfairs system. Every person working at your stand must be registered for the event.
- Log in to MyEasyfairs using the credentials you received when you booked your stand. If you need new credentials, click “I forgot my password.”
- Click on the event where you are listed as an exhibitor.
- Select “Prepare your stand” on the timeline (step 2), then click “Register stand staff.”
- You will be directed to another portal. Select “Staff” from the menu on the left.
- Click “Add new” and fill in the staff details.
- Finally, you can choose from the buttons in the top-left corner whether you want to save the registration details yourself or send them directly to the staff.
Your digital event guide for FFCR Helsinki
We have launched an app!
We are excited to introduce our new event app, FFCR Nordic, designed to enhance your experience as an exhibitor before, during, and after the trade fair! More than just a scheduling tool, the app enables you to network with customers and potential partners. Get ready now by creating your company profile and inviting your team members.
- Activate Visit Connect: Easily scan visitors' Smart Badges using the app.
- Maximize Networking: Increase opportunities to connect with like-minded professionals.
- More Efficient Meetings: Communicate seamlessly and schedule meetings with ease.
- Personalized Experience: Tailor your trade fair experience to align with your professional goals.
- How does it work? Company information is automatically retrieved from MyEasyfairs. All you need to do is prepare your on-site schedule using FFCR Nordic. Visitors will then be able to interact with you and schedule meetings in advance, ensuring you get the most out of the event.
We help you to be seen
We are here to assist you with marketing, from providing marketing materials to delivering digital invitations for your network. We promote your participation and your brands. We are happy to feature your news, articles, and activities on our event pages, in newsletters, and across our social media channels. Opportunities for visibility through us include:
- Collaboration with industry organizations and magazines
- Digital advertising
- Social media
- Newsletters
- Sending personalized invitations by mail
- Sending digital invitations
- Telemarketing
- Invitations and information sharing through partners, sponsors, and exhibitors
Would you like to be featured on our channels? Or do you need marketing materials?
Get in touch with us!
LET'S MARKET TOGETHER!
As a business partner and exhibitor, we trust that you will maximize the opportunities presented by participating in the event by sharing information about FFCR with your network and clients through your own channels*. Together with the marketing we carry out, this will attract many visitors to the event.
- Invite your clients and network to the event.
- Share our collaboration on your channels.
- Create posts; raise an important industry issue, hot topic, or exciting case as a conversation starter for our website, newsletter, or social media channels. Be sure to mention the author and company, and send the details to us at ffcr@easyfairs.com.
*We reserve the right to decide what will be published in relation to event marketing.
SMART BADGE
Smart Badge – Digital Visitor Badge!
As an exhibitor, upon arrival at the event, you will receive a reader at your stand that enhances the visitor experience. The reader is a wireless device that visitors touch with their Smart Badge, automatically receiving all the information about your company that you have entered into the MyEasyfairs system. The information is collected and sent as a list via email at the end of the event day.
Visit Connect
You will have access to Visit Connect technology if you have chosen the Easygo Leads or Easygo Plus package. This service allows you to collect visitor contact information using a QR code scanner, directly from the visitor’s badge. It’s an effective way to securely capture leads’ details without the risk of losing contact information or business cards.
Closer to the event day, you will receive a Visit Connect email containing your company-specific link and login details for the system. The email will also include instructions on how to proceed, making the setup of Visit Connect quick and easy.
Important: Remember, the setup must be completed before the event. It cannot be done on your behalf by Easyfairs at the event venue, so you will need the credentials we sent for this. Of course, we are happy to assist with any questions on-site as well!
